ESTABLISHMENT CYCLE
5.1
ESTABLISHMENT MATTERS
5.1.1
Receipt
of Establishment file after recruitment.
5.1.2
Opening
of Service Books.
5.1.3
Filing
of Nominations.
5.1.4
Processing
of files relating to closure of trial, probation period, extension of tenure of
appointment etc.
5.1.5
Preparation
of confidential reports in respect of those who are due for increments.
5.1.6
Issue
of letter/memos giving continuing appointments, increments, special treatment
etc.
5.1.7
Issue
of confidential memos, communicating adverse remarks pointed out in the CR.
5.1.8
Putting
up of promotion/extra increments letters / memos.
5.1.9
Processing
of stagnation increment cases.
5.1.10
Updating
the records / entries in the personal file.
5.1.11
Forwarding
of applications to outside organizations.
5.1.12
Issue
of certificates such as No Objection Certificates, Service Certificates etc.
5.1.13
Processing
of cases for special increment to such of those staff who
undergo sterlisation operation for promoting small
family norms.
5.2
LEAVE
5.2.1
Processing
of leave applications i.e. certification of Earned leave/Half Pay
leave/vacation & to enter in the leave files / leave books.
5.2.2
Correspondence
regarding deputation (with sanctioned leave of absence )
and issue of letter, obtaining bonds etc.
5.2.3
Sending
intimation to Accounts Section to withhold /to release the salaries of staff
members who are unauthorisedly absent from duty and
regularization of their absence on return to duty.
5.2.4
Sending
memos to staff members who are unauthorisedly absent
etc.
5.2.5
Processing
of files for approval of deputation/ sabbatical/ study leave and issuing
letters.
5.2.6
Calculation
of leave without pay availed other than on Medical ground during entire service
for the retiring staff.
5.2.7
Maintenance
of deputation register of the staff members who go
abroad & keeping track of the deputation/leave cases.
5.2.8
Preparation
of statements of leave availed as and when
required.
5.2.9
Dealing
with all matters of Pool Officers, Persons on deputation to / from various
other organizations.
5.2.10
Processing
cases for joining time on transfer.
5.3
LEAVE
TRAVEL CONCESSION
5.3.1
Preparing
LTC files.
5.3.2
Obtaining
home town declarations.
5.3.3
Processing
of Transport Allowances claim and maintenance of its register.
5.3.4
Processing
LTC files for Advance / Final settlements and putting up the same to the
Controlling Officer & other related correspondence.
5.3.5
Maintaining
LTC forms.
5.4
TUITION
FEES
5.4.1
Processing
of claims regarding reimbursement of tuition fees.
5.5
RESIGNATIONS
/ TERMINATIONS
5.5.1
Processing
the resigned cases for acceptance of resignation.
5.5.2
Processing
the cases of resigned personnel for terminal benefits viz. Payment of Gratuity,
unutilized earned leave, PF etc.
5.5.3
Issuing
the relieving letters.
5.5.4
Putting
of notes to the Council for payment of Gratuity on a special case to a few
scientists, who resigned and joined some other organisations
before completing the requisite qualifying period of service in the Institute.
5.6
RETIREMENT
ON SUPERANNUATION / VOL. RETIREMENT
5.6.1
Preparation
of list of staff members due for retirement.
5.6.2
Processing
of cases of persons due for retirement and giving advance intimation for
retirement & extension etc.
5.6.3
Processing
of cases of the staff members who retire voluntarily and accordingly issuing
letters.
5.6.4
Processing
of cases for final settlement of Provident Fund, Gratuity, Payment
of Salary in lieu of unutilized earned leave etc. in respect of persons
retiring from the Institute or the persons who die while in service.
5.7
PENSION
& FAMILY PENSION
5.7.1
The
Institute has introduced Pension Scheme to the employees of the Institute w.e.f. June 29, 1981.
5.7.2
Receive
the option for Pension Scheme / Contributory Provident Fund Scheme and to
maintain a Register and Option forms.
5.7.3
Preparation
of Pension Forms as prescribed under Pension rules.
5.7.4
Issue
of Pension forms to the retiring staff.
5.7.5
Issue
of Family Pension forms to the family of the staff member who dies while in
service or after retirement.
5.7.6
To
open pension files.
5.7.7
Calculation
of Pension, Family Pension, Commutation of Pension, Residuary Pension etc. and
issuing Pension / Family Pension Payment orders and commutation orders to the
Accounts Section for payment and to the retiring staff.
5.7.8
Maintenance
of the Retirement Register.
5.7.9
TA
on retirement to employees to settle down in a station of his choice.
5.7.10
Counting
of past service rendered by the employees in outside organisations
etc.
5.7.11
Processing
of the pension cases who are compulsorily Retired/Invalid Pension. Sending the
staff member to appear for the Medical test before the BARC Medical Board.
5.8
RESEARCH
SCHOLORS / VISITING FELLOWS
5.8.1
Maintaining
proper record of Research Scholars,Visiting
Fellows, Project Assistants, Graduate
Trainees, JRF, SRF etc.
5.8.2
Processing
yearly confidential reports.
5.8.3
Preparing
yearly extension/no extension letters.
5.8.4
Processing
notes on deputation and issuing deputation letters.
5.8.5
Preparing
residential, passport, service certificates as and when requested.
5.8.6
Processing
updated monthly list of students and circulating it to the concerned department
to notify any changes in list.
5.8.7
Processing
of Resignation/issue of formal relieving order. Obtaining No Dues Certificate
and forwarding the case to Accounts Section for settlement.
5.8.8
Writing
official letters to Research Scholars / Visiting Fellows in case of recovery.
5.9
CHSS
5.9.1
Processing
of application forms for initial admission to CHSS received from new entrants.
5.9.2
Processing
of application forms for addition of names of beneficiaries (wife, children and
parents).
5.9.3
Processing
of declaration forms for revalidation of CHSS cards in respect of parents and
children over 18 years.
5.9.4
Receipt
of applications for deletion of names of beneficiaries. Deletion of names from
the Institutes record.
5.9.5
Processing
of applications for fresh CHSS cards in lieu of CHSS cards
lost/misplaced/mutilated received from employees.
5.9.6
Processing
medical claims for reimbursement.
5.9.7
Receiving
application forms from retired officials for registering their names under our
medical scheme.
5.9.8
To
intimate all staff members about their Annual Medical Check-up and to issue
letters to concerned members and Medical Section by putting the date.
5.10 GENERAL
5.10.1
Correspondence
regarding furnishing information about Institutes rules and regulations and
statistical information to outside organisations.
5.10.2
Processing
the cases of personnel transferred from BARC or other Organisations
to the Institute or Vice Versa on foreign service and
also on permanent transfer etc.
5.10.3
Maintenance
of personnel chart.
5.10.4
Maintenance
of address list of all staff members.
5.10.5
Writing
and maintaining of Service Books of the staff members.
5.10.6
Up-keeping
& maintaining of old files records indexwise.
5.10.7
Feeding
of data regarding leave, promotions, transfers, increments, tenure of
appointments, resignations/ retirement, New
appointments, withholding & releasing salary.
5.10.8
Processing
of Research Scholars, extension, Issue of letters / Issue of letters regarding
enhancement of honorarium, Visiting Fellowship & follow up actions
including resignation and settlement, Maintenance of temporary Identity cards.
5.10.9
Preparation
of statement of Research Scholars / Visiting fellows regarding their
presence/attendance and its follow-up actions viz. withholding of
honorarium/release of honorarium etc.
5.10.10
Processing
cases for change of Name, Date of Birth and its consequent alteration.
5.10.11
Forwarding
of applications for other employment.